Growald Climate Fund - Manager, Executive Office

Position: Manager, Executive Office

Reports to: COO

Job type: Salaried, Exempt 

Location: Boston, MA or Remote

About Growald Climate Fund 

We are a high-impact venture global philanthropy fund catalyzing the rapid transition to a clean energy future. We believe that philanthropy plays a key role in nurturing new climate solutions, supporting a vibrant and growing civil society, and promoting objective research and analysis for use by governments and key partners.

About the Role

This role sits at the center of the organization, providing high-impact support to the CEO, Board of Directors, and funding partners to ensure strategic priorities move forward smoothly and on time. You will manage complex workflows, track milestones, and coordinate planning, reporting, and communications across teams, while producing high-quality materials for Board meetings, limited partners, and external engagements. The role combines strong project management, executive support, and communications skills.

Job requirements

COO Support

• Track and monitor project milestones, timelines, and deliverables
• Provide high-quality scheduling support, including preparing agendas and capturing clear, actionable notes from key meetings.
• Coordinate strategic planning and business planning processes, including scheduling, workflow coordination, and internal communications to ensure clarity and alignment across pillars.

Executive Office

CEO

• Support the CEO on key projects by capturing notes, developing presentations, and conducting research and due diligence to inform decision-making.
• Prepare the CEO for Board meetings and engagements with limited partners, including briefing materials, background research, and coordination of pre-read materials.
• Partner closely with the CEO’s Executive Assistant to ensure seamless preparation for travel, conferences, and overall schedule and priority management.

• Oversee the development, maintenance and organization of Board documents, governance policies and the Board Guidebook. 
• Partner with the Associate Director of Grants Operations to prepare and finalize grants dockets, ensuring timely progression through board approval 
• Prepare comprehensive Board meeting materials, including meeting packs and presentation decks. 
• Build and maintain the annual Board calendar, coordinating meeting dates, and deadlines
• Manage Board-related correspondence, coordinating with relevant staff to ensure timely and professional communication.

• Maintain an up-to-date calendar and reporting tracker for each limited partner, aligned with their meeting cycles and reporting requirements
• Project manage all limited partner reporting, bi-annual meeting preparation, and presentation decks

Communications

Impact Report

• Serve as the project manager for the organization’s annual Impact Report, overseeing timelines, workflows, and cross-team coordination.
• Partner with the MEL consultant and graphic designer to ensure the report is completed on time and within budget.

• Coordinate all reporting workflows for the Board and limited partners

• Maintain a centralized slide library and develop tailored presentation decks for Board meetings, limited partner updates, and outreach to prospective partners

• Support the CEO and senior team in developing talking points, briefing materials, and preparation for external speaking engagements and high-priority meetings
• Support the Communications Advisory team to coordinate responses to external communications requests.
• Oversee the development and maintenance of content on GCF website and partner with Operations to implement any needed updates. 
• Provide overall supervision and coordination of the contracted graphic designer.

• Support the COO, CEO, and Operations team in developing and delivering clear, timely communications to the broader staff.

Qualifications 

• 5-8+ years of experience in executive support, project management, operations, or a similar role in a mission-driven or fast-paced organization.
• Demonstrated ability to manage multiple complex projects simultaneously, track timelines, and meet deadlines with minimal oversight.                                       
• Exceptional written and verbal communication skills, including experience drafting briefing materials, presentations, and polished internal and external communications.
• Strong organizational and documentation skills, with experience managing Board materials, governance documents, and confidential information.
• Proven ability to support senior leaders (CEO/COO), including meeting preparation, note-taking, research, and follow-up on key priorities.
• Experience coordinating with Boards, funders, or external partners, including managing calendars, reporting requirements, and meeting cycles.
• High level of attention to detail and sound judgment, particularly when handling sensitive information and competing priorities.
• Comfort working cross-functionally and building effective relationships with internal teams, consultants, and external partners.
• Proficiency with common productivity and collaboration tools (e.g., Google Workspace, Asana, Zoom, etc).

Benefits 

• Flexible work policy: flex hours and opportunity to work from home two days / week (if located in Boston Metro Area). 
• 401(k) retirement plan with 6% employer match
• 100% employer-paid medical, dental, vision coverage
• 100% employer-paid long-term disability, short-term disability and basic life insurance 
• Twenty-two days of vacation and ten paid sick days plus ten paid holidays
• Winter and Summer closure weeks
• Annual allowance for professional development activities
• Coaching and management support with regular 1:1 meetings
• Performance reviews and feedback to support you and the team to reflect and grow
• A co-developed initial three month work plan to help you hit the ground running and have clarity on your role and responsibilities  

The starting salary range for this position is $117,000-$140,000. 

The priority application deadline is Friday, January 9th, 2026. To apply, please upload your resume and respond to the application questions. This search is supported by NRG Consulting Group. Please reach out to [email protected] and [email protected] with any questions.

Equal Opportunity Employer   

As an equal opportunity employer, we recognize the power of a diverse community and strongly encourage applications from individuals with varied experiences, perspectives and backgrounds. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to age, disability, ethnicity, gender, gender identity, marital status, national origin, race, religion, sexual orientation, or veteran status. Must be authorized to work lawfully in the United States.

Compensation 

Growald Climate Fund offers competitive salaries annually benchmarked against a thousand other philanthropic non profit grant making foundations. The starting salary range for this position is $117,000-$140,000. Please apply or contact [email protected] to speak with our recruiter about compensation! Benefits include 100% employer paid medical, dental, vision care, generous allowances including professional development, commuter, and work from home, an employer matched retirement plan, 15 holidays, 22 days of vacation, and additional paid time off including sick and parental leave. Growald offers flexible working hours, and our location in Brookline (in Boston’s backyard) was recently ranked 16th in the top 25 best places for families to live!