Executive Manager to the CEO

New York City, NY

Full Time

Experienced

Type: Full Time

Location: New York, New York

Application Window: Open until filled

Compensation: $100,000 to $115,000 annually plus benefits

SUMMARY

About TransLash

TransLash tells trans stories to save trans lives. As a trusted source for journalists, thought-leaders, movement activists, researchers, and those wanting to know about trans people, we produce narratives about and for the trans community––accurately and reliably. At a time when disinformation about trans people is being used to undermine democracy and human rights, TransLash serves as a beacon of hope through the voices of our community that we share with the world. To learn more, visit @translash across all media and social channels.

About the CEO

Imara Jones, whose work has won Emmy and Peabody Awards, is the creator of TransLash Media, a cross-platform, non-profit journalism and narrative organization, that produces content to shift the current culture of hostility towards transgender people in the US. She was named by Time Magazine as one of the 100 Most Influential People on the planet in 2023. Imara is also the first trans person to ever receive an award from the National Black Journalists Association, having garnered the Journalist of Distinction Award in 2022. Also in 2022, Politico named her as one of the 40 power players at the intersection of race, politics, and policy in the United States. Among other accolades, Imara has been featured regularly in The Guardian, The Nation, MSNBC, CNBC, NPR, Fast Company and GQ. She also serves on the New York City Commission on Gender Equity, Chair of the Board for the Transgender Law Center, Co-Chair of the New Pride Agenda. Imara is also on the boards of the GLSEN, and the LGBTQ+ Museum.

About the Role

The Executive Manager for Imara Jones, TransLash CEO, will oversee essential day-to-day and longterm operations key to the success of the CEO, as well as the organization overall. The manager will also help manage key relationships, represent the CEO as needed, and serve as a pivotal internal and external interface for the CEO. They must also be willing to travel with the CEO as needed.

Imara approaches her life and work with the seriousness and rigor appropriate to vital work at a pivotal time. She believes in excellence and innovation, while at the same recognizing the necessity to stay grounded in an environment of constant demands and changes.

The ideal candidate will align with these values and be able to immerse themselves in the myriad of roles Imara plays from CEO, to journalist, producer, spokesperson to leader. The candidate will also be committed to supporting Imara so that she can always show up as her best self in all the work that she does.

Key qualifications for this role preferably include previous exposure to managing talent and/or high profile individuals, overseeing support staff or third party contractors, building routine systems, and possessing an aptitude for understanding media production, processes, and organizations. They must also have an inherent interest in serving in a visible support capacity to a high-profile individual.

Additionally, you must be extremely organized, motivated and flexible; have little need for formal supervision; be proactive with the ability to prioritize and meet tight deadlines; efficiently coordinate multiple projects; maintain confidentiality; exhibit creativity and attention to detail; demonstrate exceptional communication and organizational skills; work well with all levels of management both internally and externally; and are eager to learn and grow.

POSITION RESPONSIBILITIES

Manage the internal and external demands on the CEO in a way which ensures the organization’s success, and the ability of the CEO to ensure high-level impact;
Ensure best in class administrative support to the CEO across all endeavors, by hiring and managing third-party support to handle calendar management, scheduling meetings and conference calls, making travel arrangements, managing events and appearances logistics, and expense reporting. Ensure the CEO is provided adequate time and space within and between meetings for self care and non-scheduled work time;
Represent the CEO in internal and external administrative meetings;
Serve as a point of contact for day-to-day decisions which need to be taken by CEO and relay those effectively, as well as efficiently, to all parties;
Manage the flow of formal communications to and from the CEO;
Track the status of all CEO-related projects;
Coordinate various stakeholders who support the CEO including her communications, styling and travel trans;
Act as concierge as needed to the CEO, high-profile partners, and support team members with the same as needed;
Develop briefing documents in advance of CEO partner and stakeholder interactions
Lead meetings as requested, take notes, and ensure action items and next steps are effectively managed and delegated;
Expertly manage correspondence and acknowledgements including written notes, invitation management, follow up on status of tasks, and continuous updates and communication via phone, email and in person;
Manage special projects as designated by CEO;
Develop strong relationships with Trans leaders and external stakeholders;
Work closely with the COO to sync CEOs activities and decisions;
Ensure effective and efficient travel by guaranteeing arrangements, hotel reservations, and coordinate ground transportation;
Serve as traveling Chief of Staff with the CEO as needed;
Track travel delays and/or issues, troubleshoot, and proactively problem solve;
Perform miscellaneous errands as needed.

PERSON SPECIFICATIONS

Thrives in playing a support role;
Proactive, solution oriented and dedicated to problem solving. Ability to anticipate the needs of the CEO to increase productivity and ease of work;
Resourceful and adaptable; possesses sound judgment, ability to resolve unexpected issues and juggle multiple tasks, and switch gears quickly;
Holds high standards for professional quality and branding as this is essential to carry out the needs of the CEO;
Makes job knowledge and personal development a high priority; seeks educational opportunities, enjoys reading professional articles and publications, and loves participating in professional organizations;
Holds high moral character; has a polite, courteous, and tactful demeanor, especially when interacting with the public;
Respectful, intuitive, and keen perception while working with a diverse range of stakeholders, partners, and their associates;
Willingness to volunteer and take on new and challenging tasks to keep the CEO and office running smoothly;
Strong interpersonal skills with the ability to act effectively as a member of the team and the ability to interact successfully with high profile partners and the media;
Strong organizational skills and attention to detail with the ability to listen, foster teamwork, and remain self-motivated while motivating others;
Great diplomatic skills;
The ability to develop and hold strong boundaries;
Has a self care plan and practice.

REQUIREMENTS

Demonstrated commitment to excellence, customer service and personal development;
Strong management and organizational skills;
Bachelor’s degree preferred with at least 7 years’ experience as Executive Assistant or manager serving a C-level executive and/or high profile individual;
Experience in working with historically marginalized communities specifically TGNC, those who are Black and brown, and neurodivergent with an emphasis on a people-centered approach to work;
Strong verbal and written communication skills;
Team player with warm communication style;
Positive and professional demeanor and ‘can-do’ solution-oriented mindset;
Patience and flexibility in adapting to CEO schedule and needs;
Ability to receive communications asynchronously, outside of standard ET business hours as needed;
Excellent writing and editing skills;
Aptitude and interest in supporting the technology needs of the CEO;
Strong attention to detail and follow-through on assignments;
Ability to own, track, manage, and prioritize time effectively while working on multiple assignments;

Proficiency in an office suite program, preferably Google Suite. Experience with Customer Relationship Management software (CRM), Salesforce, or similar software a plus;
Able to travel out of state overnight, work evenings and weekends for special events.

Compensation: Competitive compensation commensurate with experience. TransLash offers a competitive benefits package including medical, dental, vision and a robust paid time off plan.

TO APPLY

The preferred application deadline is Monday, May 26, 2025. Please fill out the application questions on this page and attach your resume.

This search is being led by NRG Consulting Group. Please reach out to [email protected] with any questions.

Please follow all instructions for applying above. Note that no applicants will be reviewed or accepted via LinkedIn, or Facebook inbox.

TransLash is an equal opportunity employer. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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This role will require exceptional executive management, looking to the horizon to plan for the future, and representing the organization on behalf of the CEO. Tell us about your previous experience as an executive manager or chief of staff. Please include your experience working directly with a C-level executive and/or high profile individual, as well as a wide range of stakeholders such as executive team members, boards of directors, and external partners.*

To succeed in this role you will need to be comfortable working in a startup environment where flexibility and the ability to navigate competing priorities is key. How do you stay organized and manage your time in ways that allow you to succeed?*

What does a powerful vision for Trans people mean to you? Tell us about a time that you have embodied this in your previous work.*

This position is located in NYC and requires the ability to travel out of state overnight, as well as work evenings and weekends for special events. A valid U.S. driver’s license is also required. Please confirm that you meet these requirements.*

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Over the past 5 years, I’ve developed a company and a nationwide progressive talent network to meet the dynamic hiring needs of our clients, all of whom I’m happy to report are repeat customers with whom we have long-standing relationships.

If you are a candidate with a question, feel free to contact [email protected] and we will get back to you ASAP. You should also check out the NRG careers page to see even more roles we are hustiling to fill.

Executive Manager to the CEO

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